Secretary

                            minutes

RESPONSIBILITES OF A PTA SECRETARY

  •   Keep an accurate record of each meeting.
  •   Keep an up-to-date list of all PTA members.
  •   Keep original version of the current bylaws with amendments properly entered.
  •   Keep a record of all committees and their members.
  •   Provide a list of pending and potential business for the president or chairman before the meeting.
  •   Handle correspondence (unless there is a corresponding secretary).
  • Notify members of meetings.
  • Other duties as assigned by the president or organization.
  • Keep all materials, contracts, motions, etc., until the end of the term. At transition meeting
  • review materials with the incoming secretary, explain use or discard if no longer needed.

SECRETARY’S RECORDS

  • The records of the secretary should include:
  •   Copies of the previous minutes
  •   Copies of agendas
  •   The bylaws and standing rules
  •   Current membership list (includes date member joined)
  •   List of officers and committees
  •   Copies of current reports

Find forms, information and training for your position as Secretary in attachments below. Email questions to  svsecretary@svpta.org

Attachments: